Primary Purpose:

This intern position will serve as a part-time position in which the primary responsibilities will be assisting the Business Office with accounting, accounts payable, and accounts receivable functions with the goal of learning governmental accounting practices, internal controls, and business office procedures within an Education Service Center environment.

This position will include collaborating with accounting staff to develop professional skills, gain exposure to real-world public sector accounting operations, and assist with daily financial processes and special projects that support the efficient operation of the Business Office.

This position will be part time consisting of up to 19.5 hours per week. For students still enrolled in high school, college, or a university, the fall and spring interim student hours will be flexible with the student’s schedule. We are seeking high school students who are 18 years of age, as well as active students enrolled in accounting, business, or a related field at Amarillo College or West Texas A&M University, or students who have recently graduated.

 

Qualifications:

 

Education/Certification:

• High school diploma or GED required
• Applicants without a diploma or GED must be currently enrolled in high school and at least 18 years of age
• Current enrollment in or recent completion of an Associate or Bachelor’s degree program in Accounting, Business, Finance, or a related field preferred

Skills

• Basic understanding of accounting principles preferred
• Working knowledge of Microsoft Office Suite required, with emphasis on Excel
• Ability to operate a 10-key adding machine preferred
• Ability to type accurately and efficiently
• Strong organizational, communication, and interpersonal skills
• Attention to detail and ability to maintain confidentiality

 

Working Conditions:

• Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more) 
• Environment: Must be physically able to work inside; tolerate occasional regionwide and/or statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties:

1. Assists Business Office staff with accounts payable and accounts receivable processes
2. Assists with preparation, review, and processing of invoices, purchase orders, and payment documentation under supervision
3. Assists with special projects for the Business Office, including data analysis, process documentation, and workflow improvement initiatives
4. Assists with vendor research, vendor file maintenance, and verification of vendor information as directed
5. Assists with the validation, review, and organization of financial information to ensure accuracy, completeness, and compliance with established procedures
6. Maintains a professional level of confidentiality and security of data.
7. Performs duties that directly and/or indirectly impact student performance in Region 
8. Maintains a professional level of confidentiality regarding all ESC matters
9. Supports the mission, goals, and objectives of the ESC strategic plan
10. Upholds and adheres to safety rules and policies of the ESC safety program
11. Performs professional responsibilities as required by ESC policies, processes, and procedures
12. Manages time, calendar, and job responsibilities to meet deadlines 
13. Meets proficiency levels of required technology skills as outlined by supervisor
14. Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
15. Performs other duties as assigned