Primary Purpose:

To support Region 16 Education Service Center (ESC) by providing administrative assistance accurately and efficiently to ensure quality results in a professional and timely manner.

Qualifications:

Education/Certification

Skills

Working Conditions:

Major Responsibilities and Duties:

  1. Assists specialists/coordinators with duties necessary to support school districts with TSDS
  2. Assists with providing support for LEAs with knowledge of Texas Education Standards (TEDS)
  3. Assists Specialists in preparation of component ASCENDER(TM) and TSDS Workshops
  4. Maintains records, generates reports, and creates capable communications related to TSDS and ASCENDER(TM)
  5. Maintains knowledge, assists, and supports OnDataSuite for ESC personnel
  6. Assists Specialists in compiling information and data to produce appropriate documents and reports
  7. Maintains & creates Google forms to assist department with district data collection
  8. Assists LEA personnel with data requirements and procedures for collecting PEIMS and TSDS data
  9. Assists with preparation of materials for all service area workshops, conferences, and mandated reports
  10. Prepares correspondence, travel arrangements, reports, required forms, registrations, copying, printing, and mailings
  11. Maintains IMS Region 16 department website
  12. Assists with software installations and IMS Computer Lab maintenance and set-up needs
  13. Performs general administrative assistant duties, including the handling of correspondence, answering telephone, accurately recording messages and service requests, and filing material in a retrievable system
  14. Assists IMS Specialists with all processes and procedures of PEIMS (Public Education Information Management System, PID (Personal Identification Data), TEAL (Texas Education Agency Login), and TSDS
  15. Prepares requisitions and follows up with the purchaser until materials have been received and purchase orders have been returned to business office for payment
  16. Maintains maximum confidentiality and security of all PEIMS data  Shreds all discarded PEIMS material used in the preparation of each PEIMS submission
  17. Maintains files and records as assigned
  18. Assists with the duties required within the service area under the direction of the Director
  19. Accepts the responsibility to complete the tasks in a timely manner which may require additional work hours during peak time submissions
  20. Proofreads communication for content, style, grammar, and spelling errors
  21. Creates and maintains databases/spreadsheets for programs as needed
  22. Maintains professional relationship with clients and vendors
  23. Assists other administrative assistants as needed
  24. Reports for work ready to perform responsibilities
  25. Performs duties that directly and/or indirectly impact student performance in Region 
  26. Maintains a professional level of confidentiality regarding all ESC matters
  27. Supports the mission, goals, and objectives of the ESC strategic plan
  28. Upholds and adheres to safety rules and policies of the ESC safety program
  29. Performs professional responsibilities as required by ESC policies, processes, and procedures
  30. Manages time, calendar, and job responsibilities to meet deadlines 
  31. Meets proficiency levels of required technology skills as outlined by supervisor
  32. Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
  33. Performs other duties as assigned.